Head of Cost & Tendering Department – Construction Company

1. Position Objectives

• Develop, update, and manage the Internal Cost Database aligned with actual construction costs.
• Control internal project costs to optimize pricing and minimize losses.
• Provide an accurate basis for bidding prices, estimated budgets, and planning prices.
• Increase bidding win rate through competitive yet safe pricing.

2. Key Responsibilities

A. Development & Management of the Internal Cost Database

• Collect actual data from construction sites, including:
• Material input prices
• Actual labor costs
• Equipment productivity – machine-hour efficiency
• Material wastage and loss
• Auxiliary costs and construction methods
• Standardize collected data into a structured Internal Cost Database by categories and project types.
• Update periodically (weekly/monthly) or per project; report price fluctuations to management.

B. Site Cost Control

• Compare internal cost rates with planned costs, committed costs, and actual expenses.
• Coordinate with Site Management to verify wastage, material consumption, and labor productivity.
• Review and appraise cost-increase proposals; identify irregularities and recommend optimization solutions.
• Serve as the focal point for internal cost control throughout the project lifecycle.

C. Tendering & Bid Pricing

• Prepare bid pricing based on the Internal Cost Database to ensure bids are both competitive and safe.
• Perform quantity take-off (BOQ) from drawings and review tender quantities.
• Develop multiple bid-pricing scenarios: competitive – optimized – safe.
• Participate in price negotiation with the Developer/Client.

D. Quantity Take-off & Payment Verification

• Perform accurate quantity take-off based on design documents and construction methods.
• Verify quantities for interim payments and final accounts, ensuring accuracy and preventing losses.
• Coordinate with QS to standardize the basis for payment and settlement calculations.

E. Management of the Cost & Tendering Department

• Develop department structure, job descriptions, and KPIs for each position.
• Train team members on quantity take-off, bid pricing, and cost optimization.
• Coordinate bidding preparation schedules to avoid errors and delays.