How to Update Your Business License in Vietnam after Provincial Merger 2025

Key takeaways

• No immediate update required: Companies don’t need to change their Business Registration Certificate right after provincial mergers—only when there’s a real business need
• Simple and free process: Update procedures take 3 working days with all fees waived
• Flexible timing: No mandatory deadline exists; companies can choose the best timing for their business plans
• Sync information after updates: After license changes, updating company seals, invoices, and communication channels is essential to prevent business disruptions

Business registration rules don’t require mandatory deadlines for business license updates just because of provincial mergers. Companies only need to complete business registration paperwork in two main situations: when they have a business need or when they’re changing other license content.

Business license address update procedures

Companies can choose to update their business license information to keep everything consistent in business deals and make it easier to work with partners and banks. Knowing what’s included in a business license helps companies decide if they need updates. Article 57 of Decree 168/2025/ND-CP makes this process simple and free to help businesses during the transition.

1. Document preparation

You’ll need these main documents:

Required documents:

• Business registration change notification (use the format in Appendix I, Circular 68/2025/TT-BTC)
• Personal ID documents from whoever submits the paperwork

Personal documents by nationality:

• Vietnamese citizens: Valid CCCD, CMND, or passport
• Foreign nationals: Valid passport or substitute ID documents

Special cases: If someone other than the legal representative submits documents, you need authorization paperwork and the authorized person’s ID.

2. Document submission and getting results

Two ways to submit:

1. In person: At the Business Registration Department where your company is based
2. Online: Through the National Business Registration Portal at https://dangkykinhdoanh.gov.vn

Special note: as of July 2025, companies in Ho Chi Minh City and Hanoi are required to submit business registration documents strictly online via the electronic national business registration portal.

Processing details:

• Timeline: 3 working days from when they receive complete, valid documents
• Cost: No business registration fees or publication fees
• Result: Business Registration Certificate with your updated headquarters address

3. Consider professional support services

Even though the process is simpler now, preparing accurate paperwork and tracking progress takes time and care. Companies might want to use professional business license update services to make sure updates happen quickly and correctly.

Professional services can handle everything for your company—from preparing documents and submitting them to tracking progress and getting results. This lets leadership save time for more important strategic decisions while ensuring accuracy and full legal compliance.

When should you make address registration changes?

No mandatory deadline – this is one of the biggest benefits of current rules. Companies can decide timing based entirely on their business plans and needs, giving them flexibility during the transition. When companies have needs or face real changes related to their address or registration information. Cases where you need registration changes:

• When you need to update your headquarters address: If your company’s headquarters address changes because of new administrative boundaries or names, and you want your legal documents to match for easier transactions, bidding, or work with government agencies, then make the registration change.
• When you’re changing other registration information at the same time: If you’re doing business restructuring like changing your company name, business sectors, charter capital, legal representatives, or addresses in your paperwork, you can update the new address for the new administrative unit at the same time.
• When administrative changes mean your actual headquarters no longer matches your registered address: When moving to a new administrative area, especially with changes at provincial, district, or commune levels that change your actual address in the business registration.

What to do right after business license updates?

Finishing address updates on business licenses is just the first step. To stay consistent and legally compliant in all business operations, companies need to work through this checklist systematically. This is especially important when doing business in Vietnam with its complex legal environment:

1. Update company seal – Get a new one made if your current seal has the old address to keep documents and contracts legal
2. Fix invoice information – Tell tax authorities and electronic invoice providers about the address change
3. Update with government agencies – Tell social insurance, health insurance, and banks. This is critical for compliance services to avoid legal problems
4. Change company signage – Update to show the correct new address according to legal requirements
5. Update information everywhere else – Tell partners and customers, and update websites, marketing materials, and social media

With administrative boundary changes happening, leadership being proactive is crucial. Understanding business registration rules and planning business license updates strategically helps companies not only follow the law but also keep business operations stable and uninterrupted.

For companies just entering the market or expanding, mastering business registration processes and legal changes creates a solid foundation for long-term growth.