Digital Identity for Businesses 2025: Complete Guide

Key takeaways

• Starting July 1, 2025, all business accounts on government service portals will be deactivated without digital identity for businesses on VNeID
• Business digital identity codes are essentially tax codes, serving as a “digital ID card” in electronic environments
• Registering for a VNeID account not only ensures compliance but also cuts costs, boosts security, and builds business credibility
• The digital identity process for businesses on VNeID requires legal representatives to have personal level-2 accounts, with processing taking 3-15 working days

This means businesses won’t be able to handle any online administrative tasks—from tax filings and customs processes to applying for business licenses. This isn’t a choice anymore. It’s an indirect mandate with serious consequences for business operations.

A business digital identity code is a character string used to identify and distinguish businesses in electronic environments. Business digital identity codes are essentially the business’s tax codes (also business registration numbers), used as “digital ID cards” for authentication and conducting transactions in electronic environments. This is a unique account issued by the Ministry of Public Security, allowing businesses to access all government service systems after July 1, 2025. Businesses without tax codes will be assigned a unique natural code by the digital identity system for use in electronic transactions.

What information does a business digital identity code include?

Digital identity accounts work as comprehensive digital profiles, bringing together all core legal information about your business. This lets you authenticate your business uniquely and accurately in digital environments, eliminating the need to provide multiple separate documents in traditional transactions.

Core information in digital identity:

• Business registration number (which is also the tax code)
• Business name in full Vietnamese and abbreviated name (if applicable)
• Establishment date of the business
• Registered head office address
• Legal representative information (full name and personal identification number)

This unified system creates centralized management, helping regulatory agencies easily monitor and control business activities. At the same time, it helps eliminate “shell companies”—businesses set up solely to trade illegal invoices or conduct shady operations.

Why businesses need digital identity today

With digital transformation moving fast, having digital identity for businesses isn’t just a legal requirement—it brings real, long-term business benefits. This is also a key part of compliance services that businesses need to focus on.

1. Ensuring operational continuity and regulatory compliance

This is the most urgent reason leaders need to act. Not having a VNeID identity account after July 1, 2025, means your business will be completely “frozen” on government service portals.

Essential operations that will be disrupted:

1. Monthly tax filings and annual tax settlements
2. Customs procedures for import/export goods
3. Social insurance contributions and health insurance for employees
4. Applying for new or renewing various business licenses
5. Processing procedures related to investment registration and license taxes

These activities are all mission-critical for business operations. Disruptions can lead to serious legal consequences and financial losses, especially with mandatory employee benefits that businesses must provide. Plus, in today’s business environment, being able to comply with government regulations quickly and efficiently is a crucial competitive edge.

2. Streamlining processes and cutting costs

Digital identity is the key to fully digitizing administrative procedures, bringing clear financial benefits to businesses. When business information is integrated into a single account, processes like opening business accounts online at banks or handling other electronic transactions become much faster and more convenient.

This is especially valuable when many businesses are expanding operations or frequently dealing with government agencies. Being able to handle all procedures remotely through digital identity delivers superior operational efficiency.

3. Enhanced security and improved reputation

VNeID identity accounts use cutting-edge security technology, strengthening safety for electronic transactions and dramatically reducing risks of fraud and identity theft. VNeID’s multi-layer authentication system ensures only authorized people can conduct transactions on behalf of your business.

From a reputation standpoint, proactively registering for digital identity shows business professionalism, transparency, and legal compliance. This matters especially in relationships with partners, international clients, and financial institutions.

Benefits for reputation and trust:

• Priority service from banks and credit institutions
• Higher credibility with international partners
• Shows readiness to adapt to digital transformation
• Sends positive signals about sustainable growth capabilities

Guide to digital identity registration for businesses on VNeID

Setting up digital identity for businesses on VNeID follows a standardized process, but it requires careful attention to detail and several key preparation steps from legal representatives.

Main implementation steps

The VNeID account registration process for organizations starts with legal representatives needing their own personal level-2 identity account. This is a mandatory prerequisite—the system needs to verify the registrant’s identity before granting organizational access rights.

Simple 4-step process:

1. Prepare personal account: Legal representative logs into VNeID using personal level-2 account
2. Start the request: Select “Organization Identity” section and fill in all business information
3. System linking: This process will link the business registration account with VNeID, creating a unique digital identity
4. Wait for processing: Applications are processed within 3-15 working days depending on data status in the system

Notes for businesses with foreign elements

For digital identity for foreign businesses or businesses with foreign investment, the process has additional requirements. First, investors need to understand types of business entities in Vietnam to choose the right legal structure, then foreign legal representatives must complete personal level-2 digital identity account registration according to Decree 69/2024/ND-CP.

This procedure requires foreigners to provide valid identity documents and complete necessary verification steps. The process may take longer than for Vietnamese citizens, so businesses with foreign elements need to start earlier to meet deadlines.

Ensuring accuracy and saving time

Despite detailed registration guidance, many businesses face challenges due to information preparation errors or insufficient understanding of technical requirements. This can lead to application rejections and rework, wasting time and affecting business plans.

To help leaders focus on strategic activities and ensure smooth registration processes, VNeID digital identity support services from Talentnet can handle all procedures on behalf of businesses:

• Prepare and verify document accuracy
• Submit applications and track processing progress
• Get results and provide guidance on account usage
• Special support for foreign businesses and complex structures

Talentnet, with deep experience in business legal compliance, will ensure the process is completed quickly, accurately, and in full compliance with all current regulations.

The July 1, 2025 deadline is approaching fast, and implementing digital identity for businesses is no longer optional—it’s become a mandatory requirement. This isn’t just another administrative task. It’s a crucial strategic move that helps businesses ensure operational continuity and fully adapt to the digital economy. Smart leaders need to see this as an opportunity not only to comply with regulations but also to streamline processes, boost efficiency, and build lasting competitive advantages.

If your business runs into problems during implementation, check out guidance on unapproved digital identity accounts to quickly address any issues that come up.